Payroll Coordinator

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.

Supporting the Payroll Specialist with all Payroll duties.

• Processing new starters, leavers and salary deductions
• Calculating salary increases, back-pay, holiday, sick and maternity pay
• Collate and process monthly overtime sheets
• Maintain records for all employee payments eg. season tickets, cycle to work scheme, loans
• Process monthly benefit files for BIK tax deductions
• Chase line managers for missing information where necessary
• Liaise with HMRC where necessary
• Liaise with key stakeholders, HR and Finance
• Resolving payroll related queries, dealing with access issued to payroll portal
• Monthly electronic filing of all paperwork for audit purposes
• Auto enrolment duties: Liaising with third party payroll provider on assessment and contribution files, reconciling the pension files back to the payroll. Adhering to auto-enrolment regulations (the payroll software calculates eligibility), advising staff on contribution levels and liaising with the pension provider in relation to contribution payments, etc; updating and importing monthly payroll contributions to pension portal
• Assisting with monthly payroll journal
• Assisting with any required reporting, both internal and statutory
• Assisting with month end and year end duties
• Assisting with general reconciliations where required
• Assist with statutory year end returns and P60s.
• Assisting with twice monthly US expat payroll and associated journals
• Assist in the set-up and ongoing maintenance of the payroll integration from Workday to ADP – Due to go live October
• Liaise with ADPs technical team on any file upload errors
• Generally assisting the Payroll Specialist as required

• Experience of using ADP iHCM or other prominent payroll software systems
• Experience of Workday preferable but not required
• Experience of international payrolls preferable but not required
• Confident with numbers and standard payroll calculations, strong working knowledge of MS Excel e,g, formulae, v-lookups, pivot tables
• Good verbal and written communication skills with all levels of the firm
• Good organisational and time management skills
• Meticulous and accurate with attention to detail
• Able to follow instructions well, fast learner & team player with a ‘can do’/positive attitude
• Sound judgment
• Demonstrable experience/knowledge of statutory legislation relating to PAYE/NIC and Statutory Payments
• Capable of working with minimal supervision
• At least 3-5 years UK payroll experience gained at a similar level within a fast-moving demanding environment
• Experience of running dual currency (GBP and USD) payrolls

Salary and Benefits: Competitive

Hybrid: Monday-Thursday in office, ability to WFH on Fridays

Simpson Thacher is committed to ensuring that everyone can reach their full potential, irrespective of background, identity, or circumstance. We know that we are at our best when we bring together diverse experiences and perspectives. This is why we are focused on fostering a collegial environment which maximises collaboration, empowering every individual to thrive and succeed.