Legal Secretary - Luxembourg

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.

This role will provide a professional and proactive secretarial service to the Luxembourg office, primarily supporting three partners and assigned attorneys.

General

• Acting as gatekeeper for fee earners, answering telephone calls, directing as appropriate and providing accurate information.
• Diary management for fee earners.
• Assisting with the drafting of correspondence and documents where appropriate e.g. emails, event invites and engagement letters.
• Amending, converting and formatting documents and processing mark-ups; creating and amending pitch documents in Powerpoint;
• Arranging travel for fee earner meetings and events etc. including domestic and international travel.
• Assisting with fee earner time recording.
• Arranging internal and client meetings to include room bookings and organising lunches.
• Managing fee earner expense claims.
• Supporting wider team members as and when needed.
• Any other duties required to ensure a full administrative service to fee earners.
• Any other duties as required by local law, such as CSSF reporting.

Matter Management and Input

• Opening new matters, assisting the fee earner with conflict checks and liaising with the risk/client engagement team.
• Completing matter opening forms.
• Assisting the fee earner with implementing and monitoring Chinese walls and insider lists when required.
• Assisting with billing tasks/queries when required.

• Experience working in a legal firm is essential
• Excellent communication skills with attorneys, clients and other business services staff in multiple time zones (Asia, Europe, Americas)
• Having a certificate or diploma in a secretarial course level BAC+3 is preferable
• Word (Advanced level)
• Outlook (contacts/calendar)
• PowerPoint (basic knowledge)
• iManage
• Excel (basic knowledge)
• Ability to turn around documents swiftly but thoroughly
• Experience with automatic paragraph numbering
• Flexibility to do overtime as and when required
• Strong organisational skills
• Have the ability to work alone as well as have the ability to work well with others
• Language skills: Very good English
• Desirable: Fluency in French and/or German

Salary and Benefits: Competitive

Simpson Thacher is committed to ensuring that everyone can reach their full potential, irrespective of background, identity, or circumstance. We know that we are at our best when we bring together diverse experiences and perspectives. This is why we are focused on fostering a collegial environment which maximises collaboration, empowering every individual to thrive and succeed.