Paralegal - Real Estate Finance

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.

To provide transactional support to the Real Estate team including deal execution, fund-level matters and general administration tasks.

Real Estate/Finance Transactions:

• Preparation of kick-off packs;
• Assisting with the process of gathering, organising and sending over to the bank/bank’s counsel all due diligence reports under the transaction;
• Assisting with drafting documents (PMA, AMA, REOC letters, corporate authorisations, fee letters etc.) and drafting/submitting Companies House filings (SH01, AP01s, MR04s, Stock Transfer Forms etc.);
• Reviewing, proof-reading and amending transaction documents;
• Liaising with the client and providing any assistance needed re the opening and closing of accounts;
• Assisting in the drafting and satisfaction of conditions precedent (CPs) pre- closing of the deal;
• Liaising with local counsel with regards to their local CPs/CSs to satisfy and assist with any queries;
• Participating in CP calls and liaising with bank’s counsel in relation to CPs/CSs;
• Maintaining/updating signing/closing checklists;
• Coordinating the execution of the English (and sometimes local) law finance/transaction documents in the relevant jurisdictions required (i.e.UK, Luxembourg, Netherlands etc);
• Timetabling, drafting and satisfaction of conditions subsequent (CSs) post-closing of the deal Recording and saving key deal information and documents to our internal STB sharefile/FileSite;
• Creating and distributing transaction ‘mini bibles’ and ‘full bibles’ post-closing;
• Dealing with, sending and filing of originals during and after the transaction has closed;
• Conforming execution versions of documents; and
• Drafting/assisting with the summary of the key terms of the financing.

• Educated to at least a bachelor’s degree level in law (or equivalent)
• I.T. literate with a good knowledge of and competency in the use of Microsoft Word, Microsoft Excel, Adobe PDF, Filesite and iManage
• Previous paralegal experience working in a professional services environment preferred
• Excellent organisational skills and attention to detail essential
• Excellent communication skills with the ability to communicate with partners, clients and staff at all levels
• Motivated self-starter who is a good team player and able to use their initiative
• Flexibility – overtime will be required from time to time at short notice, to meet the needs of the client.

General Tasks:

• Maintaining team specific trackers (reliance terms, bank ratings, fund guarantees) and sharing the trackers and any updates periodically with the client;
• Maintaining upcoming transaction timelines and sharing periodically with the client and external advisors;

• Maintaining and updating our knowledge/precedent banks;
• Processing audit request letters;
• Liaising with the agents in respect of any HMLR consents;
• Performing signature block checks for investing funds; and
• Handling any ad-hoc requests from the client.

Company Search Reports:

• Preparation of company search reports involving a review of company filings history, incorporation documents and amending resolutions, company charges register, current appointments register; and
• Carrying out winding up / insolvency searches.

Virtual Data Rooms:

• Preparation of VDRs using various third party providers - uploading and profiling documents;
• Monitoring progress of VDR - managing VDR requests and document downloads, creating/managing VDR user profiles and access rights; and
• Closing down the VDR and coordinating archives

General Paralegal duties:

• Monitor group and personal emails for work requests
• Prioritize work to manage time effectively and meet deadlines
• Prepare for and attend departmental meetings and training sessions
• Review documents/agreements – proofread, review defined terms and cross-references
• Research using external subscription services (PLC, Westlaw, LexisNexis)
• Maintaining / updating closing checklists and providing ongoing status updates
• Conforming execution versions of documents
• Creating document closing “bibles”
• General administration tasks and other ad hoc duties as required.

• Educated to at least a bachelor’s degree level in law (or equivalent)
• I.T. literate with a good knowledge of and competency in the use of Microsoft Word, Microsoft Excel, Adobe PDF, Filesite and iManage
• Previous paralegal experience working in a professional services environment preferred
• Excellent organisational skills and attention to detail essential
• Excellent communication skills with the ability to communicate with partners, clients and staff at all levels
• Motivated self-starter who is a good team player and able to use their initiative
• Flexibility – overtime will be required from time to time at short notice, to meet the needs of the client.

Simpson Thacher is committed to ensuring that everyone can reach their full potential, irrespective of background, identity, or circumstance. We know that we are at our best when we bring together diverse experiences and perspectives. This is why we are focused on fostering a collegial environment which maximises collaboration, empowering every individual to thrive and succeed.