HR Coordinator

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.

To provide day to day support to the HR team in the London office.

• Responsible for maintaining accurate data on the HR system e.g. joiners, leavers, office transfers, changes to working patterns, employee personal details and absences;
• Running key HR processes (e.g. immigration, training sponsorship, secondments and maternity) and identifying and raising risks and issues with HR Specialists;
• Preparing HR correspondence e.g. probation completion, reference requests, salary review and bonus communications, etc.;
• Assisting with the Leavers procedures by:
  • Preparing letters and other leaving documentation
  • Booking exit interviews
• Maintaining the employee benefits membership databases with joiners, leavers and other amendments;
• Providing assistance with the performance processes, managing performance review documentation, etc.;
• Assisting with annual salary and bonus review processes by preparing standard documents, updating the HR system, etc.;
• Acting as the point of contact for holiday queries, managing the year-end holiday/carry over process and providing holiday accrual reports as and when required;
• Responsible for the onboarding of new partners including background checks for Beneficial Owners, Officers and Managers as required by the SRA;
• Ensuring all filing and e-filing is kept up-to-date;
• Ad hoc reporting from HR systems;
• Managing expense claims (Chrome River) and invoice payments for the HR team;
• Ad hoc project work, as required e.g. salary benchmarking, research, change management projects;
• Holding Business Services’ exit interviews;
• Assisting with L&D and diversity initiatives as needed;
• Oversee the day-to-day activities of the HR Assistants and support in their training and learning; and
• Providing support to the HR Managers and HR Specialists as and when required.

• Good interpersonal and communication skills (both written and oral), coupled with the    ability to listen;
• Excellent attention to detail;
• Able to meet deadlines, prioritise and demonstrate excellent organisational skills;
• Good analytical, numerical and literacy skills;
• Strong IT skills, especially Word and Excel, and comfortable manipulating data. Prior experience of an HRIS is important; and
• Eager to innovate, identifying area for improvement and great efficiency in our working practice.

Salary and Benefits: Competitive

Simpson Thacher is committed to ensuring that everyone can reach their full potential, irrespective of background, identity, or circumstance. We know that we are at our best when we bring together diverse experiences and perspectives. This is why we are focused on fostering a collegial environment which maximises collaboration, empowering every individual to thrive and succeed.