Recruitment Assistant

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.

Under the general direction of the Senior Recruitment Manager, the Legal Recruitment Assistant will assist with the day to day running of all legal and business services recruiting activities for the firm’s London and Brussels offices, including the full lateral recruitment cycle, the London Summer Associate Program. The Recruitment Assistant will offer full support to the rest of the recruitment team as required. 

Recruitment

• Liaise with Partners, Associates, Secretaries and Line Managers to arrange interviews and greet candidates;
• Book meeting rooms;
• Log and track relevant candidate information using the recruitment database and applicant tracking system (AllHires) and ensure candidate records are complete and accurate in line with data protection best practice;
• Assist with the advertisement of new roles;
• Assist with the full recruitment cycle from first stage interview through to selection and onboarding;
• Respond to candidate enquiries;
• Request references and pre-screening/background checks;
• Assist with the London summer associate and new joiner housing, relocation and travel arrangements;
• Work with the wider HR team to ensure seamless onboarding and integration of all new London associates; and
• Send weekly updates to hiring managers for business service roles.

Other General Duties

• General administration for the Recruitment team;
• Receive and track invoices and arrange payments relating to recruitment agency fees, external immigration counsel fees and other departmental expenses;
• Ad-hoc projects;
• Other duties and obligations commensurate with the role; and
• Keep all recruitment trackers updated.

• Knowledge of the UK legal market;
• Ability to solve problems quickly and efficiently;
• Excellent attention to detail;
• Excellent organisational skills;
• Ability to prioritise and meet/manage deadlines;
• Ability to communicate effectively with people at all levels;
• Ability to work independently and as part of a team;
• Personable and confident, able to build relationships with partners / key stakeholders;
• Proficiency in Microsoft Office with strong skills in Excel and PowerPoint;
• Capable of working within a high-charged, fast-paced environment; and
• Available to work additional hours where necessary.

• Minimum of 6 months legal recruitment experience gained at a top tier professional services firm or reputable recruitment agency (ideally in the City); and
• Knowledge of applicant tracking systems.

Salary and Benefits: Competitive

Simpson Thacher is committed to ensuring that everyone can reach their full potential, irrespective of background, identity, or circumstance. We know that we are at our best when we bring together diverse experiences and perspectives. This is why we are focused on fostering a collegial environment which maximises collaboration, empowering every individual to thrive and succeed.